Outlook holds a lot of icons to indicate different item types and other item properties. Below you’ll find a long list of these icons and their meaning.
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Unread Message |
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Unread Signed Message |
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Unread Encrypted Message |
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Read Message |
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Read Signed Message |
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Read Encrypted Message |
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Draft |
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Sending Message |
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Forwarded Message |
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Forwarded Signed Message |
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Forwarded Encrypted Message |
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Replied on Message |
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Replied on Signed Message |
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Replied on Encrypted Message |
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Out Of Office Message |
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Message Recall Request |
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Message Recall Failure Report |
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Message Recall Successful Report |
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Multimedia Message (can I get a repro?) |
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Delivery Report |
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Non Delivery Report |
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Message Deleted Without Being Read Notice |
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Message Read Notice |
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Secure Receipt |
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Post |
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Replied on Post |
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Message Holds (Receipts) Tracking Tab (Outlook 2003 and previous) |
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Message Holds (Receipts) Tracking Tab (Outlook 2007 and Outlook 2010) |
Meeting Messages
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Meeting Request |
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Accepted Meeting Request |
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Cancelled Meeting Request |
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Can I get a repro? |
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Declined Meeting Request |
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Tentative Meeting Request |
Calendar
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Recurring Item |
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Exception to Recurring Item |
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Data Conflict |
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Start Time of an Appointment or Meeting |
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End Time of an Appointment or Meeting |
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All Day Event |
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Scheduled Meeting |
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Private Item |
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A Reminder is Associated with this Item |
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A Meeting Workspace is Associated with this Item |
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A File Attachment is Associated with this Item |
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More Items |
Contacts
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Contact |
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Contact with Journaling enabled |
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Distribution List (Outlook 2003 and previous) |
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Distribution List / Contact Group (Outlook 2007 and Outlook 2010) |
Tasks
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Task |
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Delegated Task |
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Received Task |
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Recurring Task |
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Accepted Task |
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Declined Task |
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Task Request |
Journal
For an overview of journal items click here.
Folders
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Main mailbox store (holds the Outlook Today screen) |
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Extra data store such as pst-file, mailbox, Public Folders, SharePoint etc… |
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Inbox |
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Drafts |
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Sent Items |
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Deleted Items |
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Junk E-mail |
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Outbox |
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Folder |
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Shared folder in your mailbox |
| Shared folder you are connected to and thus not in your own mailbox (more info) | |
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Search Folder |
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Inactive Search Folder (click on it to activate) |
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Conflicts folder in Sync Issues |
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Failures folder in Sync Issues |
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RSS Feeds |
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Calendar |
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Contacts |
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Tasks |
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Notes |
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Journal |
General
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High Importance |
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Low Importance |
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Attachment |
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Unresolved |
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1 Off; something is screwed up |
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Sticky Note |
Security (icon shown in Message)
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Invalid Signature |
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Encrypted |
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Valid Signature |
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Unknown Signature |
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Signature Warning |
Flags (Outlook 2003)
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No Follow Up Flag |
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Red Follow Up Flag |
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Blue Follow Up Flag |
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Yellow Follow Up Flag |
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Green Follow Up Flag |
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Orange Follow Up Flag |
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Purple Follow Up Flag |
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Follow Up Completed |
